- Coordinate all Document Control related activities and ensure the team is implementing the applicable procedures
- Develop and maintain operational procedures related to documentation management
- Define and update the Document Control System (DC internal procedures, processes, requirements for dedicated tools/applications) for the projects
- Define and update the training material for the team
- Train new team members, monitor and supervise the related task execution
- Receive, store, distribute and trace all documentation deliveries from / to external/internal parties including classified documents up to RUE/EUR by facilitating defined tools
- Perform quality checks and support updates/adjust documentation to meet PA and customer documentation management rules/requirements
- Trigger corrections/updates in case of issues
- Follow-up / sort-out problems related to documentation deliveries
- Maintain delivery records and support all kind of reporting needs related to documentation delivery and status of unclassified and classified documentation (up to RUE/EUR), by facilitating defined tools
- Monitor the status of documentation/deliveries within centralized tools, providing dedicated reports on request
- Preparing data packs to meet delivery milestones
- Support customer enquiries and provide status and reporting
- Verify consistency and integrity with former deliveries to the customer
- Support the dissolving of issues/problems related to the document management and underlying data records
- Perform regular checks on centralized tool/database
- Support audits at Spaceopal / subcontractor level related to the documentation status / integrity
- Definition and monitor of KPI for Subcontractor’s Documentation Office
Document Controller Team Lead (m/f/d) | Munich, Germany
Munich SPO
Full-time
Permanent employee
Tasks and Responsibilities:
Required Qualification and Experience:
- Appropriate high school degree
- English fluent plus one additional language (preferably German or Italian)
- Used to work target oriented, good organisational skills (time management, efficiency, dealing with parallel issues, work under stress etc.)
- Commitment and conscientiousness, customer orientation, good communication skills
- Minimum 5 years experience in documentation management in large space and/or telecommunication programs, experience in ESA/EUSPA programs would be a plus
- Experienced in using office tools (WORD, EXCEL etc.)
- Experiences related to standardisation and quality reviews on documentation products
- Good understanding of a technical infrastructure and its related assets
Work location:
Spaceopal Headquarter (Munich, Germany)
It could be necessary to participate sporadically to meetings at European locations.
Benefits:
- 30 days annual leave
- Work-life-balance, e.g., through flexible working time models and mobile office options (if job function applicable for mobile work)
- Employer supported: pension scheme, job ticket and EGYM Wellpass
- Employer supported canteen, free coffee & fruit service
- Centrally located office
- Personal development and training options
- Regular company and team events
- International working environment, dynamic, multicultural and motivated teams
Full-time
40h/week
About us
Spaceopal is the prime service operations contractor for the European Galileo Satellite Navigation System and manages all Galileo Service Operations. The awarded European Commission (EC) contract to Spaceopal is more than just its satellites in space. Galileo Service Operations will provide high-quality positioning, navigation and timing services to users across the whole world as a civil-controlled service with guaranteed continuity of coverage.
Do you want to get involved with us? Do you want to be a part of our interdisciplinary international teams — be part of the Galileo Family? Does your specialist area match our subjects?
If you are convinced that you are right for us, take a look at all our vacancies — or send in a speculative application! Browse through our open positions. We look forward to receiving completed applications for our job postings here.
Be part of a multinational team of high professionals in a dynamic working environment. Be part of one of Europa’s largest and most complex technology projects.
Be part of the Galileo Family!